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Educational Institutes Protocols

Professionals & Health Workers

Epidemiological surveillance

  • With the continuous screening and isolation procedures that occur according to the approved protocols, (Tawakkalna) application is used to ensure the employee’s health status concerning COVID-19 disease. If the employee’s status is positive or in contact with a positive case, all this will appear at the application, will not be allowed to enter the workplace.
  • The employee can return to work after he completely recovers and checking that by updating his status in the Tawakkalna application.
  • An inspection point must be established at the entrance or main gate of the educational institute to ensure that each trainee is examined before entering the institute, and before arriving at the hall and gathering with trainers or other trainees. The inspection point must include checking the temperature with a device approved by the Food and Drug Authority and enquiring about respiratory symptoms (coughing or shortness of breath).
  • Train staff at the inspection point on the method of examination and the use of a temperature measuring device.
  • Prevent trainees who have a high temperature (over 38 Celsius degree) or have respiratory symptoms (cough or shortness of breath) from entering the institute and provide them with alternative methods.
  • Ensure that all trainees are wearing masks.
  • All trainers, employees and cleaners must be examined before entering the institute to check the temperature and respiratory symptoms, and collect the information in a designated record.
  • If there is a case with high temperature or respiratory symptoms (cough or shortness of breath) and is suspected of having COVID-19, it is preferable to write the case’s data, and send it to the District Health Affairs Directorate and keep the record for reference when necessary.
  • If a confirmed case is registered among employees refer to “The guide for dealing with suspected or confirmed cases of COVID-19 disease in the workplace” issued by the Saudi Center for Disease Prevention and Control.
  • If there is housing for employees, prepare an isolation room in it for suspected cases, until competent authorities communicate with the case. (Please refer to the health requirements guide for workers’ accommodations to combat COVID-19).
  • Communication channels should be established for reporting breach of requirements and violations and to work on avoiding them.

Awareness and education

  • Rely on official sources to obtain information on COVID-19 (official sources include the Ministry of Health and the Saudi Center for Disease Prevention and Control).
  • Distribute awareness posters at main entrances, hall entrances, waiting areas, toilets and visible places, and they must include the following:
    • An introduction to the disease, methods of its transmission, and its prevention.
    • Raising awareness of washing hands and avoiding touching the eyes, nose and mouth before washing hands, and paying attention to personal and health care.
    • Raising awareness of the importance and method of wearing safety protection equipment such as masks and gloves, and the correct way to dispose of them.
    • The etiquette of sneezing and coughing (use a tissue and dispose of it as soon as possible, or use the elbow by bending the arm).
  • Awareness messages must be sent periodically to all trainees through communication channels such as SMS and e-mail. They must include the same contents in the awareness posters in addition to the following:
  • Educate the trainees not to gather at the parking area or the hall entrances. Emphasize the need to adhere to the designated parking and waiting signs and cooperate with the inspection points.
  • Educate trainees about the need to disclose any symptoms such as high temperature, cough, or shortness of breath. Disclosure must be done prior to attendance, with the need for the institute to develop an appropriate means of disclosure.
  • Urge trainees to wear masks before attending.

Protection

  • Require trainers and trainees to wear masks in the correct way at all times, inside and outside the halls.
  • Trainers and trainees must dispose of masks in the correct way and wash hands or disinfect them with an alcohol disinfectant in the absence of soap and water.
  • Emphasize washing hands with soap and water frequently for at least 40 seconds each time or sterilizing them with an approved disinfectant for a period of no less than 20 seconds in the absence of soap and water.
  • Emphasize adherence to the preventive instructions and guidelines presented inside the halls (such as the allowed number of trainees for each hall, the allowed number of elevator users if any and the required distance between the trainees inside halls).
  • Reduce personal contact between trainees and adhere to social distancing inside and outside halls.
  • Prevent any trainer with flu-like symptoms (fever, cough, runny nose, sore throat) from coming to work. The trainer must be isolated until she/he is examined for COVID-19 and cured of symptoms according to the report of the treating doctor.
  • The use of a fingerprint device for the attendance of trainers or trainees must be canceled. Alternative methods must be established such as, showing the ID card and verifying it remotely by the responsible employee without touching it.
  • Touching or borrowing other’s personal items must be avoided. In case it happens, ensure washing hands immediately afterwards, or disinfect them with an approved disinfectant.
  • The use of pen and paper should be avoided when filling in documents and forms. Alternative methods must be established such as, using electronic forms or the trainee’s use of his/her own pen.
  • Supervisors must be assigned to prevent gatherings in the parking area, entrances or waiting halls and take care of this matter during all working hours.
  • Employees in charge of cleaning must be trained on the correct method of cleaning and disinfection, how to wear masks and gloves, and the best way to dispose of them. Emphasize following instructions and requirements for all cleaning and disinfection.

Instructions and requirements related to the target facility environment

  • Hand sanitizers should be distributed and placed in visible places such as at the institute entrances, the inspection point, the trainee identity verification area, the lecture hall, and it is preferable to fix them on the walls.
  • It is preferable to distribute hand sanitizers to trainees at the inspection point, along with placing an educational poster explaining the correct method of sanitizing hands and the necessity of disinfection before and after using the computer and its accessories or using pens and electronic devices.
  • The hand sanitizer must contain 60-80% of alcohol and comply with the requirements of the Food and Drug Authority.
  • Ensure that hand soap is available in the toilets, and that hand sanitizers are available at the sinks and at entrances to toilets.
  • Ensure adhering to routinely disinfecting surfaces with disinfectants approved by the Food and Drug Authority (sodium hypochlorite or Clorox home disinfectant), and the instructions shown on the packages must be followed.
  • When cleaning surfaces, focus on places where there is high potential of contact, such as door handles, dining tables, seat cushions, elevator switches, computers and their accessories, drafting devices, and electronic pens.
  • Computers and their accessories should be continuously disinfected. Assign an employee to be in charge of this matter and train him/her on the disinfection process.
  • Training equipment must be disinfected after each training process such as, computer maintenance tools and general maintenance tools.
  • Dirt should be removed with soap and water before disinfection.
  • Ensure that the toilets are constantly disinfected with approved disinfectants.
  • Ensure using new towels for every disinfection process, especially when disinfecting computer tables, equipment, and their accessories, or using new tissues if this is not available.
  • Follow the detailed instructions in “The practical guide for cleaning and disinfection for public facilities to combat COVID-19” issued by the Saudi Center for Disease Prevention and Control.
  • Place tissue boxes at every table in lecture halls.
  • It is preferable to provide self-operating taps in the toilets. If this is not available, a cleaning worker must be assigned to disinfect the toilet, especially taps, sinks and door handles after each use.
  • Ensure good ventilation in all places, especially gathering places and toilets.
  • Regularly change or clean the air filters for ventilation devices, especially air conditioners.
  • A schedule must be kept of the times of disinfection of surfaces and toilets, and a special schedule should be devoted to the times of computer disinfection.
  • Prevent gatherings in parking areas, entrances and waiting rooms.
  • The restaurant or cafeteria area, if any, and the prayer area can be opened while maintaining social distancing (one and a half meters) between the trainees, and ensure applying health protocols for restaurants and mosques.
  • Visible signs or stickers must be placed in order to help in the process of social distancing of at least one and a half meters.
  • Social distancing stickers should be placed on the floor, indicating where to stand in the following places:
    • Before the institute’s main entrance while waiting for examination at the inspection point.
    • When waiting to enter the toilet.
    • When waiting in the corridors or classrooms’ doors.
  • The distance between computers should be no less than one and a half meters, or disable the use of one computer between each trainee and the other, in order to ensure social distancing at least one and a half meters at least from the sides and the front of each student if the rows are facing. Noting that barriers placed on tables, and masks are not enough to prevent transmission of infection.
  • During exams, monitoring of trainees should be from a distance, and trainers should avoid entering the halls, or reduce the number to only one trainer inside the hall.
  • Posters should be placed on chairs in classrooms or waiting areas indicating places available for sitting to ensure a physical distance of one and a half meters between each available seat. Another way is to place a chair between each trainee and the other from all sides.
  • Reduce the number of lectures, and use alternative methods in delivering lectures, such as telecommunications technology and others.
  • Reduce the capacity of the institute to ensure the application of social distancing between trainees within the lecture halls and waiting areas.
  • Determine the allowed number of people using the elevators, if any, using floor stickers to maintain social distancing of one and a half meters.
  • Use signs to guarantee a distance of at least one and a half meters between individuals in elevators or regular stairs, if any.
  • Remove tools that may be shared by trainers or trainees, such as pens, papers, water dispensers, vending machines, tea and coffee making facilities, etc.
  • Hand sanitizers should be placed next to multi-user devices, such as photocopiers, ATMs, etc., and a guide board should be placed to urge employees to disinfect hands after use.
  • Provide no-touch and dispose of waste continually.
Appendix (1): Groups at higher risk of infection